STAR & RECORDS
The Records Division is comprised of 10 employees, to include a receptionist, a switchboard operator, a mail courier, clerks and a Division Commander. The Records Division is open to the public from 8:00 AM until 5:00 PM Monday through Friday, with the exception of holidays. Fingerprinting hours are from 8:00 AM until 4:30 PM those same days.
The Central Records Division is responsible for the dispersal and filing of all incoming reports and paperwork, and overseeing the retention and disposal of records. Other functions include maintaining case files on law enforcement cases and maintaining fingerprint and photograph files. Records employees also assist the public with local criminal background checks, copies of reports, fingerprinting, registering felons, data entry of tickets, distribution and posting of agency mail and assisting victims, witnesses and others seeking information contained in central record files in accordance with the public records law.
The Sheriff’s Telephone Automated Reporting System (S.T.A.R.) Division has 17 employees, to include S.T.A.R. operators and a Division Commander. This Division operates 24 hours a day, 7 days a week. This is a function which allows deputies, detectives or any officer the ability to phone in reports to an operator directly from the field. The benefits of this system are more accurate reports, timely statistics, management information and easier computer access to law enforcement reports. The major goal of the employees of this Division is to reduce the amount of time an officer spends on paperwork.
This Division is also responsible for the compilation and publication of the Agency’s monthly report/Uniform Crime Reports (UCR), which is used for management purposes and compiled in a yearly report sent to the FBI for statistical data for the state of Florida.
Public Records Requests
Public records requests made under the guidelines of the Public Records Act defined in Section 119.0011(11) of the Florida State Statutes will be accommodated. If you would like to read FSS 119.0011, click here.
For purposes of s. 119.12, Fla. Stat., Brittany Colbert, the MCSO Central Records/S.T.A.R. manager, is designated as the agency’s records custodian. Her contact information is as follows:
Marion County Sheriff’s Office
P.O. Box 1987, Ocala, Florida, 34478
or 692 NW 30th Avenue, Ocala, Florida, 34475
Requests and Fulfillment
Public records held by the MCSO are available upon request for inspection or copying pursuant to Chapter 119, Florida Statutes, and Article I, s. 24 of the State Constitution.
Fees for copies of public records are established in law. Depending upon the record, fees for copies may be either specific to the MCSO or may be based on the general fees established in the Public Records Act. Some fees are as follows:
FEES FOR THE REPRODUCTION OF ALL PUBLIC RECORDS
A. Fees to be paid:
1. Case report copies - $ 0.15 per page
2. Certified copies - $1.00 per copy; unless every page is requested to be certified then $1.00 per page
B. Fingerprint Services:
1. There will be no charge for Marion County residents.
2. Fingerprint services will not be provided for non-Marion County residents.
3. Concealed Weapons Permits – Fingerprint services for concealed weapons will be provided to Marion County residents only, at no cost to them.
C. Notary services will be a $5.00 fee, per notary stamp
D. Background checks
1. There will be an initial $5.00 fee for background checks. There will be an additional fee of $1.00 for each additional name, i.e. maiden name, hyphenated names, aka’s etc.). There will also be a $0.15 fee per printed page.
E. Clerical research fees are $20.00 for the first hour (minimum) for requests which are more than 15 minutes of clerical time. Additional research time is billed in increments of quarterly hours at $5.00.
1. 911 Audiotapes: Please contact Marion County Public Safety.
2. Video tapes – fees are based upon the current fiscal hourly rate for a Detective. This fee will include the cost of the video tape(s). The Forensics Unit does the billing for this.
3. Electronic Media – fees are based upon the current fiscal hourly rate for a Detective. This fee will include the cost of the media. The Forensics Unit does the billing for this.
Should you have any questions, please feel free to contact the Records Division at 352-732-8181 or email email@example.com.